Secretary - Director's Office (Female Only)

Job Summary:

The Secretary to the Director's Office plays a crucial role in providing comprehensive executive support, ensuring smooth operations within the executive team. With a focus on high-level coordination among multiple stakeholders, this position is designed for a proactive individual who seeks to contribute to the efficiency and effectiveness of our directors.

Key Responsibilities:

• Provide comprehensive executive support to the Directors by managing all official and personal activities efficiently and confidentially.
• Manage the director’s calendar, appointments, meetings, travel plans, itineraries, and daily priorities to ensure seamless operations.
• Coordinate with internal departments and external stakeholders to ensure timely execution of business initiatives and decisions.
• Manage business correspondence, meeting agendas, minutes, and follow-up on actionable items effectively.
• Act as the primary point of coordination for communication between the MD and senior leadership, customers, vendors, bankers, consultants, and other stakeholders.
• Maintain organized and secure records of confidential business, legal, and personal documents, ensuring easy retrieval and complete confidentiality.
• Monitor key assignments and strategic projects, proactively following up with cross-functional teams to ensure timely completion.

Requirements:

• Minimum of 5 years of experience in a similar role, supporting senior management or executives.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, capable of interacting with various stakeholders.
• Proficiency in office software, including Microsoft Office Suite and management information systems (MIS).
• High level of discretion and confidentiality in handling sensitive information.
• Ability to work independently, demonstrating strong problem-solving skills and judgment.

Preferred Qualifications:

• Experience in coordinating with house help, drivers, and managing personal errands.
• Ability to prepare and analyze management reports to support decision-making processes.
• Demonstrated experience in managing complex schedules and travel arrangements.
• Strong interpersonal skills to build and maintain relationships across all levels within the organization.

Benefits:

• Comprehensive health benefits and insurance coverage.
• Opportunities for professional development and career advancement.
• Flexible working hours and a supportive work environment.
• Access to company events and networking opportunities within the industry.
• Paid time off and holiday benefits.
• Wellness programs aimed at personal and professional growth.