JOB DESCRIPTION FORM

Job Role:	Accounts Payable - HO
Departments:	Accounts, Finance, Banking and Treasury
Job Code:
Location:	BAHADURGARH, HARYANA
Reports To:	AGM – Accounts Payable, Finance, Banking and Treasury
Frequency:	Frequent

1: Job Purpose Statement

This role will be responsible for accurate processing of the all vendor invoices, completing the documentation in consideration of proper compliance related to TDS, TCS, MSME, Monthly timely reporting, exception reporting as per requirement for compliances and other requirements, etc. while strictly adhering to policies and SOA of the Company for all transactions. Optimize and timely address vendor queries, sending payment advices, etc.

The role will execute monthly book closure activities, such as Provisions for Logistics, Admin, employees, etc, EMS reports, Debit Notes, Related GST Mismatch and unclaimed settlements, Vendor balance confirmations, PPI Reports, etc. Also, this role would provide support in smooth closure of audits including the statutory and the internal audits for the areas handled by him.

This position demands a high degree of accuracy, analytical prowess, and the ability to operate within strict timelines to support the financial health and operational efficiency of the organization. Through diligent execution of these duties, the treasury team member enhances operational efficiency and financial integrity, contributing to the organization's financial health and governance.

2: Organisational Relationship

(Provide an organizational chart which illustrates the role structure above and below and parallel to this position).

3: Duties & Responsibilities

1. Decision Making Authority (This will be for every job allocated to the individual). Refer to the Decision making box for detail information.
2. Accounting & Management
   • Performance of the SOP for the team members for the processing of the invoices, completing the documentation in consideration of proper compliance related to TDS, TCS, MSME, etc, exception reporting as per requirement for compliances and other requirements.
   • Oversee timely and accurate processing of vendor invoices, statutory payments, vendors advance and payment on due dates, etc. and ensuring adherence of schedule of authority, policies, and procedures & MDP data.
   • Approval of Transaction (PPI) up to Rs. 1 Lac of Plant.
   • Responsible for the Logistics, admin, MSME and Marketing Claims review and getting timely processed.
3. Book Closer, Audit & Compliances
   • Responsible for the adherences to the internal control’s framework in respect of the entire P2P cycle.
   • Preparing and Processing of all HO provisions timely and accurately.
   • Timely closure of all Internal and Stat Audits points towards all Marketing Items, Vendors, Purchase work throughs and all relevant areas of HO related and submit a report of the same.
4. Review, Report & Analysis
   • Responsible for the vendor balance confirmation and performing reconciliation with these vendors, clearing of open line items of vendor balances & GRN.
   • Address vendor / procurement team’s queries relating to payment / deduction.
   • Vendor Balance Confirmation & Issue Resolution - Conduct timely balance confirmations and resolve open issues.
   • Target: Complete confirmation and closure of discrepancies as per SOP.
   • GST Mismatch & Unclaimed Entries Management (Respective area). Reconcile GST mismatch and unclaimed input credits as per the provided reconciliation sheets.
     • Target: 95% closure rate of monthly entries within the same month; zero aging over 60 days.
5. Payroll Accounting
   • Responsible for driving timely & accurate entries including review of payments made vs. provision for employee-related statutory payables.
   • Work closely with Payroll team to review open employee balances, etc.
6. Audit & Compliances
   • Internal & Statutory Auditors - Provide accurate and timely data to auditors related to respective area.
   • Target: Fulfill 100% auditor requests within stipulated timelines; ensure zero re-queries on submitted data.
7. Others
   • Perform other ad-hoc tasks assigned by the reporting manager, ensuring smooth operations.

4: Decision Making Authority

For each decision type define if the action involves below mentioned categories:

• Schedule A: Execution
• Schedule B: Follow SOP/policy for decision to be made. (Moderate to Complex decision making)
• Schedule C: Decide within approval limits) Complex/tactical/strategic decision making impacting the outcome

Can be merged with duties & Responsibility.

Educational Qualification

Skills & Knowledge	Competencies
Graduate / Post graduate in commerce	Good stakeholder management, interpersonal skills & Communication skills
MBA Finance	Smoothly handle cross-functional Team.
Knowledge of Payable accounts, procedure & Controls	Team Player
Knowledge of TDS applicability	Keen learner
Knowledge of GST	Proactive
Vendor Reco	Solution oriented approach
Knowledge of Handling voluminous transaction with timely and accuracy	Good Attitude
Address urgent emails and high-priority tasks promptly

Work Experience

Functional
Min 7 years
SAP FICO and MM Module	Advance Excel
NAV-Business Central

End of Job Description